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You Cant Afford Not to Have An essential Document Management Solution!
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Eliminate costly duplication, distribution and storage
Documents are scanned, indexed and stored on servers easily accessible via the internet
so that paper duplication and distribution become unnecessary, and storage requirements
are reduced by up to 80%.
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The average paper document is copied up to 19 times, a massive waste of time and paper.
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Improve your productivity
Deliver integrated, consistent data on demand to customers, partners and employees from virtually anywhere. Improve accuracy and speed by electronically distributing such documents as proofs of delivery, bills of lading, invoices, etc. Empower your colleagues to work together more efficiently and make more timely business decisions.
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Satisfactory response to customer and operational inquiries varies inversely with the time spent locating paper documents.
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Save time and money
An average office worker spends up to half his time indexing, filing and copying documents. Our scanning and Optical Character and bar code Recognition (OCR) processing frees your staff time by up to 50%, maximizing business responsiveness and productivity by eliminating manual processes. Also, Essentials solution requires minimal capital investment ROI will result quickly from increased productivity.
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Document management consumes a staggering 20 - 45% of your business labour costs and 12 -15% of your organizations expenses!
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Eliminate misfiled document costs
Electronic documents are stored by client-defined indices using user-friendly content management software the safest and most organized filing system possible!
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Recreating that lost document could cost up to $250 when you take into account wasted manpower and lost performance time!
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Comply with government regulations
Several government acts such as Sarbanes-Oxley and HIPAA require that some companies retain sensitive information for a certain time period. Electronic documents save space taken by these otherwise redundant files while complying with the law.
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Failure to produce records requested by a regulator or investigator can lead to fines, jail terms, and loss of customer and public trust.
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Increase security
Data is stored in one of the most technologically advanced co-locations in North America. The facility is protected with video surveillance cameras, sophisticated ID verification, and bullet-resistant walls, glass and security station. Totally secure and accessible 24/7, nothing can get to your data except you!
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On-site storage isnt safe!
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Get a great deal from essential!
To summarize, Essential Data Services Inc. offers a document management system which helps you
- Improve customer service by accessing documents faster;
- Reduce the space devoted to archiving printed documents;
- Make employees more productive by eliminating rote manual tasks;
- Ensure that the company is complying with government regulations; and
- Pay for only what you need with our low initial cost and monthly fees
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