Introducing your essential document solution!

Is your business drowning in an ever-growing sea of paper? Are you able to tap into your business information instantly or are you just wasting valuable time following paper trail?


A document management/Imaging system is a software solution that includes the following features:

• A technique for storing documents and their contents
• A means of assigning identification details to the documents and their contents
• A system for indexing these details
• A method of quickly and easily searching and retrieving the documents and/or the information contained in them using the indices

Introducing your essential document imaging solution!

Documents and the data contained in them are the lifeblood of organizations of all sizes. From purchase orders to shipping forms to invoices, from customer and employee records to payroll, documents are used at every stage.
Paper is giving way to various electronic formats: a document accessed via the web and linked to a company’s system, such as an order form, can eliminate or at least streamline operations that were once manual tasks. Clearly this increase in technical complexity produces a need for better management of technology.

Small to medium sized businesses

Small to medium sized businesses face a more acute problem of organizing their documents than the Fortune 500 companies. They can’t afford to devote valuable money and IT staff to developing an in-house, do-it-yourself document management solution either.
Typically their physical storage space is limited and they have fewer employees taking on more and varied roles and they simply don’t have time to stay on top of the filing.

How can we help?

Essential data offers a viable, off-site, cost-effective document management and imaging solution. We offer a robust, flexible Document Management and imaging solution that can easily be integrated with your existing infrastructure. Our solution allows you to:

• Scan - Digitize one and two-sided documents such as proof of delivery, purchase orders and payroll, easily done on your premises with a state-of-the-art scanner.
• Index - Optical Character Recognition (OCR) and Bar Code Recognition software is then used to automatically index the scanned documents and
• Store - Content management software stores the images in an easy-to-retrieve manner on our servers. Our servers are co-located in one of the most secure and technologically advanced data centers in North America and they are backed up daily.